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HIPAA Privacy Notice


This practice uses and discloses health information about you for treatment, payment of treatment and administrative purposes, and for evaluation of quality of care you receive. This notice describes our privacy practices. You can request a copy of this notice at any time. For more information about this notice or our privacy practices and policies, please contact our Privacy Officer.

TREATMENT: We are permitted to use and disclose your medical information to those involved in your treatment. When we provide treatment, we may request that your primary care physician share your medical information with us. Also, we may provide that physician information about your particular condition so that he/she can appropriately treat you for other possible medical conditions.

PAYMENT: We are permitted to use and disclose your medical information to bill and collect payment for treatment. We may complete a claim form to obtain payment from your insurer. The form will contain medical information, such as your diagnosis and service provided to you, that your insurer needs to approve payment to us.

HEALTH CARE OPERATIONS: We are permitted to use or disclose your medical information for the purpose of health care operations, which are activities that support this practice and ensure the quality of care. For example, we may ask another physician to review this practice's charts and medical records to evaluate our performance, so that we can improve our quality of care.

DISCLOSURES THAT CAN BE MADE WITHOUT YOUR AUTHORIZATION: There are situations in which we are permitted by law to disclose or use your medical information without your written authorization or an opportunity to object. In other situations we will ask for your written authorization before using or disclosing your identifiable health information. If you choose to sign an authorization to disclose information, you can later revoke the authorization, in writing, to stop future uses and disclosures. However, any revocation will not apply to disclosures or uses already made or taken in reliance on that authorization.

PUBLIC HEALTH ABUSE OR NEGLECT AND HEALTH OVERSIGHT: We may disclose your medical information for public health activities. Public health activities are mandated by federal, state, or local government for the collection of information about disease, vital statistics (like births or deaths), or injury to a public health authority. We may disclose medical information, if authorized by law, to a person who may have been exposed to a disease or may be at risk for contracting or spreading a disease or condition. We may disclose your medical information to report reactions to medications, problems with products, or to notify people of recalls of products they may be using. We may also disclose medical information to a public agency authorized to receive reports of child abuse or neglect. Texas law requires physicians to report child abuse or neglect. Regulations also permit the disclosure of information to report abuse or neglect of elders or the disabled. We may disclose your medical information to a health oversight agency for those activities authorized by law, such as audits, investigations, licensure applications and inspections which are all government activities undertaken to monitor health care and compliance with other laws, such as civil rights laws.

LEGAL PROCEEDINGS AND LAW ENFORCEMENT: We may disclose your medical information in the course of judicial or administrative proceedings in response to an order of the court or other appropriate legal process, if certain requirements are met. If asked by a law enforcement official, we may disclose your medical information under limited circumstances provided the information is released pursuant to legal process, such as a warrant or subpoena; pertains to a victim of crime and you are incapacitated; pertains to a person who has died under circumstances that may be relevant to criminal conduct; is about a victim of a crime and we are unable to obtain the person's agreement; is released because of a crime that has occurred on these premises; or is released to locate a fugitive, missing person, or suspect. We may release information if we believe it will prevent a threat to the health or safety of a person.

WORKER'S COMPENSATION: We may disclose your medical information as required by Texas Worker's Compensation law.

INMATES: If you are an inmate or under custody of law enforcement, we may release your medical information to the correctional institution or law enforcement official. This release is permitted to allow the institution to provide you with medical care, to protect your health or the health and safety of others, or for the safety and security of the institution.

MILITARY, NATIONAL SECURITY AND INTELLIGENCE ACTIVITIES, PROTECTION OF THE PRESIDENT: We may disclose your medical information for specialized governmental functions such as separation or discharge from military service, requests as necessary by appropriate military command officer (if you are in the military), authorized national security and intelligence activities, as well as authorized activities for the provision of protective services for the President of the United States, other authorized government officials, or foreign heads of state.

RESEARCH ORGAN DONATION, CORONERS MEDICAL EXAMINERS AND FUNERAL DIRECTORS: When a research project and its privacy protections have been approved by an Institutional Review Board or privacy board, we may release medical information to researchers for research purposes. We may release medical information to organ procurement organizations for the purpose of facilitating organ, eye, or tissue donation, if you are a donor. Also, we may release your medical information to a coroner or medical examiner to identify a deceased or a cause of death. We may release your medical information to a funeral director where such a disclosure is necessary for the director to carry out his duties.

REQUIRED BY LAW: We may release your medical information where the disclosure is required by law.

YOUR RIGHTS UNDER FEDERAL PRIVACY REGULATIONS: The U.S. Dept. of Health and Human Services created regulations intended to protect patient privacy as required by the Health Insurance Portability and Accountability Act (HIPAA). Those regulations create several privileges that patients may exercise. We will not retaliate against a patient exercising those rights.

REOUESTED RESTRICTIONS: You may request that we restrict or limit how your protected health information is used or disclosed for treatment, payment, or healthcare operations. We do NOT have to agree to this restriction, but if we do agree, we will comply with your request except under emergency circumstances. To request a restriction, submit the following in writing: (a) the information to be restricted, (b) what kind of restriction you are requesting (i.e. on the use of information, disclosure of information or both), and (c) to whom the limits apply. Please send the request to the Privacy 0fficer. You may also request that we limit disclosure to family members, other relatives, or close personal friends that may or may not be involved in your care.

RECEIVING CONFIDENTIAL COMMUNICATION BY ALTERNATIVE MEANS: You may request that we send communications of protected health information by alternative means or to an alternative location. This request must be made in writing to the Privacy Officer. We are required to accommodate only reasonable requests. Please specify in your correspondence exactly how you want us to communicate with you and, if you are directing us to send it to a particular place, the contact/address information.

INSPECTION AND COPIES OF PROTECTED HEALTH INFORMATION: You may inspect and/or copy health information that is within the designated record set, which is information that is used to make decisions about your care. Texas law requires that requests for copies be made in writing and we ask that requests for inspection of our health information also be made in writing. Please send your request to the Privacy Officer. We can refuse to provide some of the information you ask to inspect or ask to be copied, if the information includes psychotherapy notes, includes the identity of a person who provided information if it was obtained under a promise of confidentiality, is subject to the Clinical Laboratory Improvements Amendments of 1988, or was compiled in anticipation of litigation. We can refuse to provide access to or copies of some information for other reasons, provided that we provide a review of our decision on your request. Another licensed health care provider who was not involved in the prior decision to deny access will make such review. Texas law requires that we are ready to provide copies or a narrative within 15 days of your request. We will inform you of when the records are ready or if we believe access should be limited. If we deny access, we will inform you in writing. HIPAA permits us to charge a reasonable cost-based fee. The Texas State Board of Medical Examiners has set limits on fees for copies of medical records.

AMENDMENT OF MEDICAL INFORMATION: You may request an amendment of your medical information in the designated record set. Any such request must be made in writing to the Privacy Officer. We will respond within 60 days of your request. We may refuse to allow an amendment if the information (a) wasn't created by this practice, (b) is not part of the Designated Record Set, (c) is not available for inspection because of an appropriate denial, or (d) if the information is accurate and complete. Even if we refuse to allow an amendment you are permitted to include a patient statement about the information at issue in your medical record. If we refuse to allow an amendment we will inform you in writing. If we approve the amendment, we will inform you in writing, allow the amendment to be made and tell others that we know have the incorrect information.

ACCOUNTING OF CERTAIN DISCLOSURES: The HIPAA privacy regulations permit you to request, and us to provide, an accounting of disclosures that are other than for treatment, payment, health care operations, or made via an authorization signed by you or your representative. Please submit a written request for accounting to the Privacy Officer. Your first accounting of disclosures within a 12-month period will be free. For additional request within that period we are permitted to charge for the cost of providing that list. If there is a charge we will notify you and you may choose to withdraw or modify your request before costs are incurred.

APPOINTMENT REMINDERS, TREATMENT ALTERNATIVES AND 0THER HEALTH-RELATED BENEFITS: We may contact you by telephone, mail, or both to provide appointment reminders, information about treatment alternatives, or other health-related benefits and services that may be of interest to you.

COMPLAINTS: If you are concerned that your privacy rights have been violated, you may contact the Privacy Officer. You may also send a written complaint to the U.S. Dept. of Health and Human Services: We will not retaliate against you for filing a complaint with the government or us. The contact information for the U.S Dept. of Health and Human Services is: U.S. Department of Health and Human Services, HIPAA Complaints, 7500 Security Blvd., C5-24-04, Baltimore, MD 21244.

OUR PROMISE TO YOU: We are required by law and regulation to protect your medical information, to provide you with this notice of our privacy practices with respect to protected health information, and to abide by the terms of the notice of privacy practices in effect.

QUESTIONS AND CONTACT PERSON FOR REQUEST: If you have any questions or want to make a request pursuant to the rights described above, please contact our Privacy Officer at: 2829 Babcock Rd., Suite 407, San Antonio, TX 78229, Phone 210/615-6565. This notice is effective on the following date: April 14, 2003. We may change our policies and this notice at any time and have those revised policies apply to all the protected health information we maintain. If or when we change our notice, we will post the new notice in the office where it can be seen.

Copyright © 2000 Retina and Uveitis Consultants of Texas, P.A. - Last modified: May 1, 2003